Mastering the Buyer Inquiry

Yesterday, on the regular Wednesday Help-U-Sell training webinar, we worked on the  Buyer Inquiry.  I think this is one of the more critical moments in the client life-cycle, if not the most critical.  It’s the place were all of the power and energy of the marketing program falls right into the hands of the person answering the phone.  This is the Arena for your real estate career, where it all happens.  It’s the Moment of Truth you will either leave with the beginnings of a client relationship or leave with nothing.  It is clearly where the rubber of all your preparation and hard work meets the road.  I am absolutely convinced that this is the single most important skill to polish if you want to increase your production and your own bottom line . . . and I’m not kidding or puffing the goods.

Think about it:  if 1 in 10 buyer inquiries make it to the closing table, how much better would your income be if 1 in 5 buyer inquiries made it to closing?  Right:  Twice as good.  So, without even listing more or improving your closing ratios, you could double your income right now by mastering this little five to ten minute phone conversation!

You are in business to help people sell and purchase real estate.  Your measure of success is closed transactions.  You spend thousands of dollars each month to attract the buyers and sellers who will fuel that process.  The Buyer Inquiry phone call is the bridge that connects all of  your marketing dollars with the big payoff of a closing.

Think about your car for a moment.  You have an engine under the hood.  It’s powerful, but all by itself it’s not going to take you anywhere.  To GO, you have to have something else:  spinning wheels. Of course, without the engine, the wheels don’t spin and you still don’t go anywhere.  In your car, there is a contraption that sits between the engine and the wheels that translates the power of the engine into the spinning of the wheels and it’s the Transmission.

In your office, Marketing is the engine.  It powers everything.  The end result, the spinning wheels, are closings – that’s what we want.  But without a strong transmission – the well executed Buyer Inquiry call — we don’t go anywhere.  Let’s put some numbers to that.

Let’s assume it costs $85 to make the phone ring one time in your office with a potential buyer on the line.  Now, I didn’t just pluck that $85 from thin air.  I’ve been working with brokers on operational issues like this for 30 years and I can tell you those who did the math were usually surprised to discover that every buyer inquiry cost between $80 and $100 dollars to generate.  If you were to add up everything you spend to market your company and then divide that by the total number of buyer inquiries you receive over a period of time, you’d know your own cost . . .

So, everytime you pick up the phone and it’s a potential buyer on the other end, just picture that you’re holding about $85 in your hand.  You can either toss it in the trash can . . . or you can INVEST it in your business by capturing that buyer lead.  The payoff for capturing the lead can be very large:  like about $6,000 – that’s what the average buyer side commission is in Help-U-Sell today.

Of course, you know and I know you’re not going to get every single buyer inquiry to the closing table.  In fact, you probably won’t get most of them.  But let’s just assume it takes 50 buyer inquiries to create one closing – then your cost to create the closing (not counting your time showing, negotiating and handling details) is $4,250 (50 inquiries X $85 per inquiry), and that leaves a pretty small return at the end of the day . . . one for which it’s probably not worth staying in business!

So, let’s see what happens when we start doing a better job on the phones.  Let’s assume for every 10 buyer inquiries we receive, we are able to get one to closing.  Then our investment (at $85 per inquiry) is $850 and that’s starting to look like a pretty good return:  invest $850 to receive $6,000?  Pretty good.

But, I think you can do better than that. I believe if you work on the Buyer Inquiry diligently and continuously, you can get that down to 1 in 5.  And now your investment is $425 (5 x $85) and your $6,000 return is more than $10 for every $1 invested in marketing.  Now that’s a business worth having.

At Help-U-Sell, we have a tool for capturing that buyer inquiry and turning it into a prospect.  It’s the Buyer Data sheet and it is utterly simple and brilliant at the same time. You owe it to your income, your career, your office, your family . . . but mostly to yourself, to practice handling incoming calls every week (if not every day). If you are a broker/owner, make role play of the Buyer Inquiry part of your company culture.  Do it every week, several times a week.  Do it so often that the natural discomfort that comes from exposing your skill level before your peers goes away.  Do it until it just becomes what you do in your company.  If you are an agent, make a pact with a partner.  Commit to regular focused practice on this one key skill.  Role play, critique, try different scenarios.  If you do, I promise:  you’ll see a corresponding increase not only in your numbers of buyers, transactions and closings . . . but also in your income.

Random Thoughts from an Airplane in Flight

I went by the Homewood Suites in Sarasota today to check out the accommodations for the Tech Summit March 1 & 2.  It’s a very nice property!  Quite deluxe.  And there’s a McDonalds and a grocery store across the street and a nice she-she desert place next door.  I think our guys will be happy there.  They provide breakfast and dinner and have agreed to let us hang out in the dining area after dinner to chew the fat.

I really want some unstructured sharing and brainstorming time with the group.  It’s clear that the nature of the business today is having an impact on how we operate Help-U-Sell in local markets.  We can no longer feed thousands of dollars each month into direct mail like we used to.  We have to be smarter and we have to find ways to use new tools to generate leads more efficiently.  I want some brain pickin’ time to find out what our people in the field are seeing, what’s working for them, what they’d like to see from us.  Homewood Suites is kind enough to accommodate us so, Wa-Hoo!

We also have to find ways to use technology to accomplish our lead generating needs.  Of course, that’s what the Tech Summit is all about.

Listen:  The new broker websites are killer.  No doubt about it.  BUT, they will lay like cracked eggs, baking in the heat of the Internet highway, accomplishing little more than most other broker websites if they are not worked.    Robbie has made it easy for even the most non-technical of our members to do that, and the Tech Summit will be a Lab where we all learn how; but back in the office, the work will have to be done.

Of course, once the work is done, once doing the updates and revisions becomes part of the routine, once the websites begin to generate leads, there will be another challenge:  How do we incubate them?

Everyone tosses around the statistic that 90% of buyers begin their home search on the Internet.  What most leave out is the other part of that reality:  the internet buyer takes much longer between starting the home search and finally buying.  Very few Realtors have a solid incubation system that demonstrates value to the consumer while giving them access to the information they crave.  How will you develop a low-touch, high-value relationship with buyers who contact you early in their home search process?  How will you prove so valuable to them that they won’t be snared by another broker as they search around on their own?

Those of you who belong to MLSs with Listingbook have a leg up here.  I know of no better way to bind a buyer to you for a protracted period of time.  Best part is:  they really like it!  If your MLS does not offer Listingbook, what tools are available to you that enable home buyers to search on their own and how will you give them to them in a way that encourages them to continually interact with you?

The last thing you want is to have a web presence that generates leads . . . and then have no effective way to capture and convert those buyers into happy clients.

I know:  I’m painting this challenge as a great big deal — and it is.  But simple things will make a big difference.  For example:  are you and your team filling out a Buyer or Seller Data Sheet on every inquiry into the office?  Are you three hole punching them and clipping them into a binder?  Really:  effective leads management and incubation begins with capturing whatever data you can on every potential buyer or seller who contacts you.  Every single one.  We don’t trash those leads and pronounce them to be ‘no good,’ or ‘tire kickers,’ like the other guys do.  We go back to them again and again . . . and it’s remarkable how often the ones most agents disregard turn into closings for us.  So start there:  Data Sheets on every inquiry.  And then start thinking about how you can develop a strong but arms length relationship with that Internet buyer.  That’s our future.

It’s About the Buyer, Klem!

I met Don Taylor for the first time last month.  I had a meeting with his daughter, Marci, and when I showed up at the Orange County Starbucks we’d chosen as our meeting place, there stood Don, as well.  Needless to say, it was a thrill and an honor to meet them both.  They deservedly occupy a very hallowed perch at the top of the Help-U-Sell family tree.

We talked about all kinds of things but Marci said something that was quickly echoed by Don:

‘People forget, but Help-U-Sell was always about the buyer.’

(Stop.  Think about it for a minute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Ok)

I immediately pictured a slide I used in the first round of Help-U-Sell rallies done last year.  It is a simple diagram of how Help-U-Sell generates leads:

Put succinctly, we go into the marketplace, set a fee for our home marketing services that is reasonable and logical, that saves sellers money and still generates a nice profit for the office.  The Low Set Fee* creates interest and results in more sellers inquiring about our service than would if we were ordinary brokers charging a one-size-fits-all, percentage-based commission.

We all know what happens when a prospective seller asks about Help-U-Sell:  they almost always list with us.  So more interest, more inquiries, means more listings.

It almost makes me sick to think about it today, but during the high flying times of 2004, 5, and 6, many Help-U-Sell brokers stopped right there, where the dashed red line is.  They put blinders on and believed that if they just worked listings and didn’t worry about buyers, they’d make plenty of money with fewer staff.  They thought, ‘It’s a sellers’ market.  I have a model that enables me to get more sellers than anyone else.  Why should I scramble around chasing after buyers?’  All you have to do today to comprehend the completeness of that folly is to look around . . . and see that those brokers are no longer with us.  Like the Dinosaur, they became extinct.

You can’t ignore the buyer, no matter how overheated the market becomes.

While listings are not a loss-leader at Help-U-Sell (we expect to make a reasonable profit on them), one of the benefits of having them is the buyer leads they generate.  These are buyers who might buy one of our listings, perhaps generating a selling fee, or buy an MLS listing, thus generating a co-broke commission.  In either case, the buyer side usually generates more revenue to the Help-U-Sell office than the listing side.

That’s why the most popular way to implement the Help-U-Sell model is with the Broker and/or a licensed assistant taking the listings (after all, with our system, it’s not Rocket Science), and licensed agents working with the buyer leads the listings generate.  There’s usually a few more dollars on the buyer side, making splitting commissions with an agent possible.  In most cases we don’t have that kind of latitude on the listing side.

So, here we are in 2010.  The market is still weird, but it’s not nearly as weird as it was last year at this time.  And you know what?  It doesn’t matter how weird the market is anyway;  the great truth is still true:

He who controls the inventory, controls the market

So get out into the marketplace.  Tell your story.  Take more listings.  And then . . . capture, incubate and close the buyer leads those listings generate.  That’s the Help-U-Sell way.

*By the way, Don has no problem with ‘Flat’ fee.  He thought the whole campaign about tires going ‘flat,’ and ‘Set’ fee being preferable was splitting hairs.  I have a feeling the consumer would agree.

The Help-U-Sell Consumer Offering

Remember Denzel Washington in ‘Philadelphia?’  He played the no-nonsense attorney that finally takes Tom Hanks’ case.  Several times in the movie, he stops the person speaking to him and says, ‘Talk to me like I was a five year old.’  It was a plea to be spoken to plainly and clearly so that there would be no misunderstanding.  If you’ll indulge me for a few minutes, I’d like to speak to all of us as if we were five year olds about the most basic of concepts:  The Help-U-Sell Consumer offering. 

The Seller offer is pretty easy.  By easy, I mean I think most grasp it pretty well.  It is:  We charge a set fee for our services which is not only logical, but can also save thousands over what an ordinary broker would charge.  Our set fee is comparatively low for a number of reasons but mostly because we market efficiently* and because we let the seller handle some of the less complicated parts of the process. 

We get all hung up about that last bit.  Somehow the whole Full-Service vs. Limited Service vs Discounter debate trickles in and next thing you know, Help-U-Sell brokers are holding open houses and handling the showings and filling the flyer box.  If you factor all of that into the low set fee, you may be working for $5 an hour when it’s all said and done.  (By the way, I’m all for you holding an open house to find buyers, just as long as you’re not the only one doing it!)

Remember how Don Taylor created this thing.  He meticulously kept track of his activities and paid attention to which ones produced the highest payoff and which could easily be handled by others.  Clerical and admin stuff was assigned to assistants who were paid a reasonable hourly rate.   He realized that some of the things ordinary agents did were probably better handled by the seller and, if taken out of the broker’s job jar, could free him to spend more time on high pay-off activities.  Seller participation was born and suddenly it made sense that the fee was low:  it was a trade off. 

Today, the seller’s phone number has disappeared from the sign.  We’ve grown stingy with those buyer calls and want to field them ourselves.  But seller participation is still key to making this system work.  It allows you to hold dozens of houses open on a Sunday (Instead of just one), allows you to multiply the number of directional signs leading to all of those open houses and frees you from the very basic tasks of opening the door, showing the house, etc. 

As far as limited-service, full-service and discount-service goes, that’s just your competitors talking.  The Consumer doesn’t care, really, as long as the value is there.  And Help-U-Sell is the Best Value in Real Estate. 

We’ve always struggled with the consumer offering on the buyers’ side.  We tried rebates for awhile, but truly, they don’t fit with the logic of Help-U-Sell.  If all you’re doing is giving the buyer $$$ back out of your commission without a specific consumer offer to go along with it, you’re just saying that your commission is too high.  Like the Seller offering, the buyer should save money for a reason, a corresponding action on his part that enables you to rebate some of the cash. 

Here’s what I’m thinking:  Consumers have changed.  They want to do their own research.  They don’t want to sit in the back of your car weekend after weekend looking at houses.  They want access to good information that’s easy to use and they want someone available when they have questions or need a door opened.  I think that might be the basis of an offer.  It might go like this:

“I’m different.  Unlike an ordinary broker who’s going to want to drag you around to house after house after house, who’s going to want to be your only source of information and who’s going to hound you until you buy, I’m going to partner with you in the process.  I’m going to show you how to use the best tools available so that you can do a lot of searching on your own.  Oh, I’m going to be searching too, just in case you miss something, but you’ll have all the time you need to look at what’s available and compare.  I’ll be in touch when I have something important to share and you can call me anytime you need information or have questions.  I invite you to drive by neighborhoods and homes you think you might like to help narrow the field.  All I’d ask is that you not go into any home without me.  I’ve found by helping my buyer clients do their own research – something most want to do today – they get more involved in the process and actually have fun doing it.  Any time you want to see something I’ll be there to take you.  Because you’re participating in the house hunting process, I’m able to rebate $$$ of my commission to you at closing.  It’s like we’re working as a team.  How’s that sound?” 

I believe the low set fee was always a value for value exchange:  the seller got a low set fee because they did some of the low pay-off activity typically done by brokers.  If we’re going to have a similar offer to buyers, it’s got to have a similar exchange, value for value. 

What do you think?

*By efficient marketing I mean that we don’t do what ordinary brokers and agents do.  In an ordinary office every agent is on his or her own.  They take a listing and they devise a marketing plan from scratch on it.  Every agent has a different marketing plan for every listing.  There is no coordination, no maximization of effort and usually no accountability for results.  In a Help-U-Sell office, the marketing is organized, orchestrated, coordinated and controlled by the broker.  He or she has made judicious decisions about where to market, how to market and which properties to feature so that every bit of marketing he or she does creates buyer leads for every listing held.  It’s efficient.  It’s why well run Help-U-Sell offices are lead generating machines.  And it’s something your prospective sellers can understand. 

The Internet Buyer Revealed

NAR has some interesting data in their research update today.  They looked at characteristics of buyers who use the Internet vs. buyers who don’t.  The data shows that  Internet buyers are younger and they make more money — I think we all knew that.  What jumped out at me was how much longer they spend looking for a home and how many more homes they tour before buying.  It’s back to what I’ve been carping about for ages:  You have to have a system to tie that Internet buyer to you, but allows them to do their searching on their own.  They have to recognize the value of working with you early in the search process and you have to deliver that value over and over again until they find the home they want to buy.  I’m almost embarrassed to say it because I’ve said it so many times you may start to think I’m on the payroll, but Listingbook absolutely does that, and it does it better than anything else I’ve seen.  If they are working with your MLS, you need to get involved today

Characteristics of Home Searchers and Search Activity by Use of the Internet

(percentage distribution)

 

 

 

 

 

 

Source:  2009 NAR Profile of Home Buyers and Sellers

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