The Home Buyer Questionnaire: Part II

Almost every day, people use the search string, ‘Home Buyer Questionnaire’ to find this blog. That’s because I once wrote about the concept of the questionnaire. I didn’t actually show a questionnaire, I just gave an overview of it and some thought on how it might be used. You can read that post HERE.

I’ve decided to mock up a home buyer questionnaire and make it available here. This is by no means a perfect or complete questionnaire. I would suggest you use it only as a skeleton. Hang your own questions on it, delete some of mine, make it YOURS. I feel confident that the categories of my questions are good, but you may have another one to add. Feel free. At the end of this post you’ll find a link to download a PDF copy of this questionnaire.

Home Buyer Questionnaire

I am excited to be a part of your home search process. I am confident that, working together, we can find your dream house.

It would be helpful if you would take a few minutes to work through these questions before we meet. Your answers will not only help me do a better job for you, it may also help you get clearer on what’s most important to you in your next home.

I. About Your Home Search

  1. How long have you been looking for a new home?
  2. Have you seen anything that you liked?
  3. (if yes) What happened? Why didn’t you buy it?
  4. How have you been searching? (What tools, websites or methods are you using?)
  5. Have you worked with an agent?
  6. (if yes) What is the status of that relationship?

II. Your Situation

  1. Why are you wanting to make a move?
  2. When would you like to be in your new home?
  3. Where are you living now?
  4. Do you need to sell your present home to make this move?
  5. Is your present home on the market?
  6. How much cash are you expecting to use for downpayment and closing costs?
  7. What monthly payment (total, including taxes and insurance) would you be comfortable making?
  8. Have you spoken to a lender and been pre-approved for financing?
  9. If we found your dream home today, is there any reason you could not purchase it?

III. Your Present Home

  1. Where is your present home located?
  2. Do you rent or own it?
  3. Bedrooms
  4. Bathrooms
  5. Square Footage
  6. Lot size
  7. Features
  8. What do you like best about your present home?
  9. What do you dislike about your present home?

IV. Your Next Home

  1. Where would you like your next home to be located?
  2. Why there?
  3. What schools, workplaces, social activities and community amenities would you like to be near?
  4. What is the longest workplace commute you would consider?
  5. Bedrooms
  6. Baths
  7. Square Footage
  8. Lot Size
  9. Features
  10. Layout/Style
  11. Name three (or more) things you MUST have in your next home.
  12. Name three (or more) things you would LIKE to have in your next home.

V. Logistics

  1. How would you like to stay in touch (phone/text/email)?
  2. Would you like to have access to the information in the local MLS?
  3. What times of the day and week are best for you to see homes?
  • Many home buyers today want to do much of the home search process on their own. They prefer that I give them access to some great tools for finding homes for sale, and they usually want to drive by a home to see if it’s right from the outside before asking to take a tour.. Others would rather leave the home search job up to me. I am on constant lookout for homes that match their wants and needs and contact them whenever there is something I think they need to see. Still others want to take a combination approach, with both of us actively looking for suitable property and staying in close contact through the process. What about you? How would you envision us working together?

Download The Buyer Questionnire PDF.

The Buyer Questionnaire

Sometimes the best ideas are sooo simple . . . and sometimes they seem so obvious.  I am frequently amazed that, somehow, I managed to miss them.  I get the ‘Big Duh’ reaction.

That happened a few minutes ago.  I was reading a brief article in Inman News by  Alisha Alway Braatz about working with buyers.  I’d give you a link, but it was premium content and requires a subscription – one that I have – to view.  (Parenthetically, I think it’s well worth the cash to become a premium member.  Inman is far and away the best source of information for the real estate industry today.)

Ms. Braatz mentioned that she had a downloadable Buyer Questionnaire PDF on her website and she asks buyers to get it and complete it before their first face-to-face meeting.   The questions aren’t magical:  they are the kinds of things you’d likely ask during the  meeting.  Things like:  why are you planning a move?  How long have you been looking? Are you working with other agents? Do you need to sell your current house before you can make a move?  If you found the perfect house today, is there any reason you couldn’t proceed with a purchase?  What are the five most important features you are seeking?  What areas are you considering and why?  Have you been pre-approved for a mortgage?  And so on.

The point about the questionnaire is this:  it sets a tone for your meeting and subsequent relationship.  You take this house hunting business seriously and you go at it with a plan.  That is so different from you competition.  You’re setting the stage for a loyalty commitment by taking leadership before you even meet this prospective buyer.  And also:  this may be the first time your buyer(s) have really focused on what they’re trying to accomplish.  There may be features and issues in the home buying process that, until now, they haven’t talked about.

The questionnaire Ms. Braatz uses is 3 pages long.  That might be a bit much.  Might be.  I’m sure they are all great questions that will provide clarity and direction.  I just worry a little about overwhelming buyer prospects by making the task look bigger than it needs to be.  But there’s only one way to test that:  do it.

So, Robbie, Tony:  if we come up with a standard questionnaire that all of our brokers could use, is there a way we could store it online and make it available on all our broker websites?

And Jack Bailey:  What do you think of this idea?  If you like it, I can think of nobody better able to put this kind of questionnaire together:  are you up for that?

(Click HERE for a link to a sample Buyer Questionnaire)

The ABC Tool

There is a new piece of agent tech out that intrigues me.  It’s call the ABC Tool and it is an online client and transaction management tool.  It puts the agent at the center of the myriad of details that must be coordinated and provides an efficient platform for agents and their clients to communicate and move together toward a successful closing.

The tool is in BETA testing right now and pricing has not been established.  However, you can go to the website and sign up for a 30 day free account.  I’ve asked a couple of Help-U-Sell brokers to take a look and tell me what they think and will report back, but if you’re curious, take a look:

www.TheAbcTool.com

I stumbled on this in an Inman News article and was struck by the comments by ABC’s founder, Michele Serro.  Here’s how she describes the homebuying experience:

  • Homebuyers range from wanting low- to high-touch experiences with their agents. Some homebuyers want complete autonomy, choosing to look at listings and homes by themselves; others want an agent to merely function as a sounding board; while yet others expect high-touch service from their agent, seeking accompaniment to showings and someone to run the deal.
  • The real estate agent is the sun around which all other planets, and parties, revolve. As a central figure in the homebuying scenario, the agent needs are currently underserved by the market as well — from generating leads, prequalifying homebuyers, managing documents, and managing the expectations of clients.
  • The process feels opaque, decentralized and out of control to most homebuyers. Homebuyers are seeking a single, centralized resource and repository to increase transparency around the process and communications between all stakeholders involved.
  • Homebuyers seek validation and support throughout the process. Many homebuyers turn to friends and family members to provide both administrative and emotional support throughout the process, or are advised by other trusted service providers in the process.
  • Document collection, management and sharing is a serious bottleneck. For all service providers involved in the buying or selling experience, document management is a critical, and often painful, part of the process. Missed milestones (often due to missed deadlines in document filing) can have lasting domino effects, ultimately impacting a homebuyer’s closing date.
  • The complexity of buying a home today is exponentially greater than it was a few years ago. The housing market crash has resulted in fewer leads for agents, increased rigor, due diligence and regulation around financials, and extended timelines for those looking to buy.

And here is how she describes the ABC Tool:

Our tools and features coordinate agents and homebuyers seamlessly together, recasting the agents as the indispensable experts they are and supporting them in operating efficiently in an increasingly inefficient business environment and broken system.

(ABC Tool) takes care of much of the administration, so agents can focus on sharing their expertise of a certain area and putting best practices to good use — rather than filling out paperwork.

We also coordinate all the other players, like attorneys, inspectors and even lenders, and clearly spell out their roles and responsibilities along the way.

At first glance, I think this might be something that will improve efficiency, minimize errors and missed items, and above all, build agent value in the transaction process.  Check it out and please, report back!

 

 

Did you feel that? It was a Paradigm Shift!

One thing that ordinary real estate brokers doubt about Help-U-Sell is our claim that we Charge Less but Make More. Their disbelief is understandable. Usually they are charging thousands more for the same service we offer and having a very difficult time turning the smallest profit. So they think, “If I’m not making it charging 5% or 6% or even 7%, how are they making it on a much lower Set Fee?”

The problem with that kind of thinking is the Paradigm surrounding it. The ordinary broker looks around and sees office after office doing essentially the same thing, broker after broker trapped in a recruiting treadmill that is supposed to pay off someday, agents coming and going and demanding ever increasing splits . . . and concludes that’s just the way things are in the real estate business . . . for everybody (us included).

Well, it’s not. Our reality is very different. Our Paradigm is built on almost 40 years of success in the field with a business model that is remarkably and proudly different than the status quo. It’s a model that strips a lot of the fluff and nonsense out of the real estate business and gets down to the brass tacks of: what does it take to market a property? And, what should that cost?

Let’s start with the Listing. Ordinary real estate would have you believe that the fine art of selling a home requires the careful handling of a near super-hero, a professional who routinely works miracles with the wave of his or her mysterious, magic real estate wand. That may have been partly true in the 50s and 60s when most Americans were pretty naive when it came to home buying and selling and we didn’t have the wonderful marketing tools that are readily available today. But today, it’s pretty simple. Here’s the formula:

  • Price the home competitively
  • Get it up on the Internet, syndicating out to as many aggregator sites as possible (especially Zillow and Trulia)
  • Put a sign in the yard with a QR code so SmartPhone enabled buyers can get the information
  • Do a Virtual Tour and include lots of pictures in all marketing
  • Price the home competitively
  • Put the listing in the MLS if and when you believe the extra local exposure is necessary*
  • Mail or hand deliver Just Listed information to as many neighbors as possible
  • Instruct the Sellers on how to effectively hold an Open House and provide them with enough directional signs to lead guests to the property.
  • Price the home competitively
  • Distribute information about the home to your Centers of Influence and anyone in your Buyer Pool for whom the property might work
  • And so on (yes, there is more you could do . . . but really: this will do the job for most properly priced homes in any marketplace.)

Getting this job done does not require a magician, a super-human agent, or anything of the kind. It requires a well-organized person who knows the local market and has a predictable and repeatable system for processing all listings the office takes.

At Help-U-Sell, you’re not paying to have a super-star agent’s name sitting on top of your for sale sign. You’re paying for a proven marketing system and a team of professionals to do a complicated job for you. We believe that all listings belong to the office, not to an individual agent and it is the office’s marketing system that will bring a buyer, not the personality of an agent.

So the seller pays a Low Set Fee that is sufficient to cover the cost of carrying and marketing the listing until sold plus a reasonable profit for the office. When the sale closes and the Fee comes into the office, we don’t lop off the lions share to give to the ‘Listing Agent.’ The ‘Listing Agent’ was the office and the full fee goes into the company coffers. It’s one of the reasons we are able to charge less but make more. Take a look at the numbers:

Assume a $250,000 house. The ordinary agent working in an ordinary office charges, say . . . 6%. The Help-U-Sell Broker has a Set Fee of, say . . . $3,950.

Ordinary Office:

  • Commission Earned on the Listing Side: $7,500
  • Less 70% Commission Split to the Agent: $5,250
  • What’s left to run the business and make a profit: $2,250

Help-U-Sell Office:

  • Set Fee Earned on the Listing: $3,950
  • Less Agent’s Commission: $0
  • What’s left to run the business and make a profit: $3,950

The Help-U-Sell office, in addition to having a delighted Seller, has $1,700 more to apply to expenses and the bottom line. It’s one of the reasons our brokers are able to out-market their ordinary competitors: they have more funds available!

Now let’s take that delighted Seller and multiply by, say 300. Can you imagine how quickly business would fly through your door if you had 300 former clients in the local marketplace singing your praises every time they had a chance? Add to that the fact that your offer to home Sellers is far superior to anything else anyone is doing and Listings get easier and easier to take. And you know what all those listings produce, don’t you? Yes: Buyers.

And this is where Agents enter into the equation in a Help-U-Sell office. We hire agents to handle the Buyers our listings generate.

Once again, we have to make a Paradigm shift when we start talking about hiring agents. The ordinary broker believes that the only way to expand the business is to add more and more agents. The ordinary broker has been taught that Recruiting (with a capital R) is his or her single most important function. The ordinary broker’s mantra is something like: Always Be Recruiting, Recruiting is the Lifeblood of the Office, Recruit the World! Recruit! Recruit! Recruit!

At Help-U-Sell, we don’t Recruit. We Hire agents when the flow of Buyer business is so strong that we cannot handle it with our current staff. We Hire agents to help handle the business the Office has created. It’s a great job, too, because we don’t ask our agents to list, to call FSBOS, to door knock, to do any of the things agents generally hate to do. We ask them to take the Buyer leads the office has created and do a decent job of converting them into sales. And because we have taken responsibility for expanding the business off their shoulders, we are able to pay them a reasonable commission split.

Did you hear that?

That was the sound of push-back as dozens of real estate agents read that last sentence. It’s that ‘reasonable commission split’ part that gets them. But hang on just a moment. Average per agent production today is in the 6 closed sides a year range. Yet average commission splits are in the 70% range. I think everyone would agree: if you’re doing just 6 sides a year, you’re failing. So what good is that 70% split? It’s not enough to boost your income above poverty level, is it?

How many more Buyer side transactions could you produce in a year if you never had to generate a lead, take a listing, fight for a price reduction, pay for marketing, wait for the phone to ring, and so on? And how many more could you do if every time you put one under contract, you were handed another? You see, the ordinary broker has little to offer an agent other than a lofty commission split. At Help-U-Sell we offer you leads. We also offer you training, coaching and accountability.

I was an ordinary broker years ago. I was a good one too. But at times I just felt like a beggar. I spent my days begging people to come to work for me and begging the ones I already had not to leave. My program was exactly like everyone else’s so all I could do was beg and wave around a big commission split. The agents I hired went out into the field and begged people to list with us. Again, our program was exactly like everyone else’s so all they could do was beg and hope their personality would win the day.

At Help-U-Sell we don’t beg. Our Seller offer is so good that sellers reach for it, without the begging. Our systematic marketing is so effective that we have a flow of buyers coming into the office. We hire agents to help take care of that business, without the begging. It’s a real business with no smoke, no mirrors and no magicians.

*MLS is a wonderful tool, but it is expensive.  Selling through MLS usually means having to pay not one company but two.  So when you elect to go into the MLS, you have to be prepared to pay that other company, that outside agent.  Sometimes market conditions are such that MLS is essential.  But sometimes it is not, especially if the home is priced competitively.  Where most ordinary brokers insist every listing must go into MLS (and every seller must pay enough commission to cover the added expense), at Help-U-Sell MLS is an Option.  You’ll discuss this with your Broker and make a decision.

Packaging Rising Interest Rates

Sometimes the way you say something is just as important as what you have to say. Case in point:

Wednesday, on the Help-U-Sell Broker Roundtable call, we were talking about fence-sitting buyers. There seems to be a lot of them out there today, people who want to buy but who are afraid to pull the trigger because they think they may miss out on another drop in prices. We were commiserating along the lines of, ‘It’s such a shame, because rates ARE going to go up soon – everyone knows this – and they’re going to miss out by not buying now.’

It seems the ‘interest rates are going to rise’ news has not been powerful enough to motivate many. They hear numbers (4.5% could become 5% and 5% could become 5.5% and so on), but the numbers don’t seem to move them.

Finally the wise voice of Jack Bailey rose amid the clutter.

‘I don’t talk about rising interest rates,’ he said. ‘That doesn’t mean anything to most folks. Instead, I talk about lost purchasing power.’ Suddenly he had everyone’s attention.

‘What do you mean?’ asked Maurine Grisso, ‘How do you do that?’

‘I just show them what a 1% increase in interest rates would mean in terms of the house they’d be able to buy. If they are comfortable with a $1,500 a month payment (that’s the comfort payment) and that means with their available cash they can buy a $200,000 house – which in my market is probably 4 bedrooms, 2 1/2 baths, I just show them that a 1% rise in interest rates would drop the home they’d be comfortable with to about $170,000, which would probably mean 3 bedrooms instead of 4.’

It was one of those lightning bolt moments. Of course, people don’t think about rising interest rates in this way. Rising interest rates are one step removed, maybe two; they are abstract. But how much house I can have is real, tangible. Jack was simply packaging the truth in a way that those on-the-fence buyers would absorb. It was brilliant.

Everyone on the call was scrambling to locate resources to create some kind of chart illustrating this. My Google search turned up a chart that focused on how much less you qualify for when interest rates rise. I thought it was good and sent it out to a few people.

Maurine Grisso called me to say, ‘close but no cigar.’ She pointed out that what was important was not what you qualify for (most people qualify for a higher payment than they want to make!), it’s what you’ll be comfortable paying for. Her plan is to continue to work on numbers and charts but to take it one step further, to actually show examples of houses in her marketplace at each of the levels.

This little gem was just one of several that came out of Wednesday’s call. Dan Desmond wowed everyone with a video addition to his website and also with his very productive buyer offer. More on that later. The point is, the call rocked – and it’s been rockin’ for some weeks now. I don’t know what’s gotten into the gang lately, but the ideas they’re coming up with are something special; and you really ought to be in on those calls.

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